Billingshurst Community Partnership

Company No 5573204

A company limited by guarantee

Registered in England and Wales

Registered Office: 1st Floor, Atlantic House, Jengers Mead, Billingshurst, RH14 9PB


CONTACT US HERE


January 2017 Minutes

Other minutes for 2017

Please follow the links for the appropriate month

MINUTES OF THE PARTNERSHIP MANAGEMENT MEETING
HELD AT THE BILLINGSHURST CENTRE
Thursday 5 January 2017

Present

Helen Abbott

HA

Individual

Management Committee

Gordon Braun

GB

Station Road LATS

Member

Keith Brown

KB

Station Road Gardens

Management Committee

Tony Burke

TB

BCP

Treasurer Director

Denise Campbell

DC

Chair BCP

Director

Jane Cross

JC

Individual

Management Committee

Owen Davies

OD

BCP

Director

Ken Johnson

KJ

Billingshurst Lions Club

Director

Gillian Knight

GK

History Society

Director

June Perks

JBP

Secretary to the Partnership

Management Committee

Patrick Perks

PP

Individual

Management Committee

Tony Priestley

TP

Scouts and Guides

Management Committee

Martin Spurrier

MS

Chamber of Commerce

Affiliate

Carol Terry

CT

Billingshurst Choral society

Management Committee

John Underwood

JU

BCP

Management Committee

 

Minutes June Perks (JBP)

104.1 Welcome: DC . Declaration of Interest... No declarations of interest.

104.2 Apologies for absence Emma Fogg, Hazel Barnes, Carolyn Gibbs, Ben Sheldon, Jane Cullum, Linda Nicholl, Kate Rowbottom, Sandy Duck, Alan Grant.

104.3 Minutes of the meeting held on the 3 November 2016 were accepted as a true record. Unanimous

104.4 Matters Arising from the above minutes:

    103.4.1 CLP – Carolyn Gibbs has reported to DC the new house numbers.to receive a copy of the CLP. MS commented that there was no review meeting scheduled. One called 6 months ago had not been attended by a Parish Council Representative. Paul Berry is aware and MS is waiting for a review meeting to be called.

    103.4.2 SPD Still not yet signed. DC reported that there is a bureaucratic reason for holding this up whereby the Cabinet must see evidence that full consultation has taken place. This will be put before HDC on the 26 January 2017.

    103.4.3 Neighbourhood Plan PP had reported that Henfield’s NP had been rejected. The working groups should be engaging with developers and evidence of this is needed. At the moment 2 of the Parish Councillors are engaging with the Focus Group of Students at the Weald School.

    MS gave the dates of consultations as 28 January – 11-3 pm at The BVHCC, 7 February 5 – 7 pm at Adversane 16 February 6 – 9 pm at BVHCC 4 March, 12-4 pm at BVHCC These dates are posted around the village. Social Media has been used; they are on The Web but not the CoC’s site. Tracey Gorham should be contacted for Social Media coverage as JC mentioned she is organising a group due to an incident in Station Road opposite the gardens.

    103.4.4 Social Media DC’s meeting with Tino da Silva still to take place.

    103.4.5 JAG and BAIT PP at the meeting it was mentioned that we can now get a speeding indicator. Waiting for JAG meeting dates. OD reiterated the situation with Five Oaks and the £15,000 given to the residents by the solar company. This is earmarked for a speeding device and there will probably be gates. He commented that the road is being dug up again over the next week.

    103.4.9 EYE query did Tino interview John Griffin? The quantity surveyor is checking the tender package. 20 copies of The Business Plan has been printed and in TP’s possession. PP reported 3 people were interested in tendering and another 2 possibilities. But three would be sufficient.

104.5 Report from Chair DC

  1. Italian Market – will be on the 12 February, volunteers are needed to help (contact PP)
  2. Leader Bid – we are now through to Phase 2 which requires a lot of in-depth detail. We are looking for people to get involved. Planning permission is needed for Wayfinding and MS was asked where are the key positions. MS will liaise with HDC and BCP. Lynda Spain has called a meeting in Horsham on Tuesday 10 January at 10 am. We need clarity as to whether the SPD money is already there.

104.6 Financial ReportAB see attached report with financial statement.

104.7 Questions on project reports. None

104.8 Main Report Verbal Report Billifest 2016 KJ. Post Billifest meeting scheduled for Thursday 19 January at TP’s at 7.30 pm.Congratulations to the Team, especially the raffle team, Sandy Duck and MS for raising the sponsorship. Deemed to be the best ever. A full discussion will take place after the above-mentioned meeting. Reports have been mainly positive. The hope was that Billifest could be self-sufficient but if to be held next year some sponsorship will still be required.

104.9 AOB

  1. Promoting Billingshurst JU had submitted suggestions which elicited comments on other ideas and how this can be achieved. It was felt that a committee should be formed to follow up some ideas. It was suggested that perhaps Carolyn Gibbs, Gillian Knight and Carol Terry (having demonstrated interest in the arts), might be able to form a group to discuss a festival of some sort. JC suggested that Natalie van den Bramm might get involved.
  1. Community Safety PP distributed a book “The Little Book of Big Scams” issued by Sussex Police, more copies are available from Greg Charman.. It was suggested that the luncheon club and Jane McCullum might like copies.
  1. Piazza Italia Tour PP 2 April, marshalls are needed. A group formed to discuss possibilities for types of other entertainment to enhance the day (beer fest, go karts, more cars, cheese stall) is meeting next week on 11 January. . Some co-operation is being sought from Whispers.
  1. Inventory of Assets as TP pointed out, there is equipment being stored by various people who don’t have space. It was decided to ask everyone to send June BP details of what they hold and how much space would be taken up. She will draw up a list of everything and then something can be done re the storage.

104.11 Date of next meeting of the management committee Thursday 16 February 2017

The meeting closed at 9.00 pm

 

DOCUMENT IDENTIFICATION AND STATUS

Title Minutes 5 January 2017

Ref 104

Owner Denise Campbell

Author June Perks

DOCUMENT RELEASE AUTHORISATION


Name Denise Campbell

Role Chair, Billingshurst Community Partnership Management Committee

Release Date

Signature………Denise Campbell Chairman………………………………………………….


DOCUMENT HISTORY

Version

Date

 

1

6 January

Above

     
Reports

Treasurer’s Report/ 2 pages (AB)

Below

     

Document

JU Promoting Billingshurst

Right

     

 


DISTRIBUTION LIST

Those present

Apologies

BPC

Library

Web

 


AUTHOR Tony Burke

MONTH JANUARY 2017

Since my last report there has been little financial activity apart from payment relating to maintenance of or website.

I attach my report on Billifest 16 which shows what I expect to be the final financial position although there are a couple of payments to be made. I expect a member of the committee may wish to comment on the figures.

Tony Burke


BILLINGSHURST COMMUNITY PARTNERSHIP Ltd


2016/2017

31.01.2017



SUBJECT TO AUDIT
















PROJECT
Brought forward INCOME EXPENDITURE BALANCE



from 2014/15 Since last Year to date Since last Year to date Balance




Report
Report














£ £ £ £ £ £










ARTS
610.52 0 0.00 610.52

BilliFest 2015
2,715.74 2,945.00 4,078.62 1,582.12

Tony: Community Led Plan
1,255.99 0.00 0.00 1,255.99

Education Youth Enterprise (EYE)
4,586.85 1,200.00 13,484.00 2,442.60 13,979.40 4,091.45

Equipment/Hire/Storage
-320.00 498.70 498.70 -320.00

General
2,109.99 0.00 59.40 812.37 1,297.62

I T
0.00 382.00 45.00 528.20 -146.20

Lunch Club
915.60 0.00 102.20 604.05 311.55

Piazza Italia
24.11 0.00 0.00 24.11

Refreshments
302.70 0.00 0.00 302.70

Village Regeneration
3609.71 0.00 500.00 3,109.71

Visitor Brochure
0 848.00 744.00 104.00

WISH
1119.85 0 186.00 1,119.85 0.00

YES
4,655.01 0 753.00 3,902.01

Youth
5,903.74 0 551.65 5,352.09

Youth Council
3,011.10 0 0.00 3,011.10











Total
30,500.91 1,200.00 18,157.70 2,835.20 24,169.84 24,488.77




















NOTE 1 New Headings set up for IT and Visitors Brochure.


Bank No1 A/c 20,066.92


2 £498.70 transferred from Youth to Eqip etc to cover 1 Year storage costs.


Bank EYE 4,091.45



This amount is reflected in income/Ependiture for these projects.


Cash Lunch Club 16.53







Cash Lunch Club 313.87
















Total 24,488.77


























AB 31-Jan-17










Billingshurst.community

Billingshurst High Street

 

PROMOTING BILLINGSHURST

 

What has Billingshurst got that will attract visitors? This question was the starting point for drafting the Visitor Guide and the best answer was that we are the hub of the road system of inland West Sussex. The A29 and A272 offer easy access to various attractions elsewhere in the county but at present we have nothing in the village to whet the tourist’s appetite.


Can we do better? The theme of Creative Billingshurst met with limited success and is not unique. Billifest and the Summer Show, while very successful, are of local interest.


Hay-on Wye has books. More locally Petworth has its antiques. What could Billingshurst offer? Here are three possibilities.


1. Music. Our village pubs offer live music regularly and successfully. This could be expanded with outdoor performances in Jengers Mead, the Library Car Park or outside Sainsbury’s. There are several possible indoor venues which could host small-scale gigs – apart from the Village Hall there are the churches, Library and Whispers. Rock/Pop or folk would be the appropriate type of music. Classical is already catered for at Petworth and Shipley but with the strength of our Choral Society perhaps a merger could be arranged in order to provide a larger-scale festival.

 

2. Books. The Lion’s shop attracts visitors and is the ideal starting point for expansion. A book fair would test the market and could include new books. Usborne were at Billifest and a big player like Waterstones could possibly be persuaded to take part. If a fair were to prove popular it could lead to more events and either the extension of the Lion’s operations or the opening of another book shop. Jigsaws are also popular with fairs being held at various venues around the country and this could also be an area for development.


3. Wine. There are two local breweries who would probably liaise with our local pubs for a beer festival but this has its limitations. However Billingshurst is in the centre of the burgeoning Sussex wine industry. While the vineyards offer tours and tastings they are not co-ordinated. We are ideally placed to organise a summer or autumn wine festival which, if successful, could lead to the establishment of Billingshurst as the wine centre of Sussex.

These are outline possibilities for consideration and whatever ensues will depend on adequate and reasonable parking provision in the village.

JU 30.12.2016